WinScribe Text
Document Processing - Production
WinScribe Text’s Production module is the core of the WinScribe Text transcription system. WinScribe Text uses the industry standard for word processing – Microsoft Word (Word 2000, Word XP, or Word 2003) – and provides productivity tools and integration features that significantly enhance the accuracy and productivity of the transcription process.
WinScribe Text tools include:
- ShortCut® – significantly reduces keystrokes for routine phrases and “standards” by allowing the transcriptionist to enter an abbreviation which – when followed by a space, period, comma, or other “delimiter” - is instantly expanded into a full word, phrase, sentence, paragraph, document, or Word macro (also referred to as a “speed typing” or “abbreviation expander” utility)
- User-defined templates for each report type - provides more than 900 variables (e.g., Patient Name and MR #) which are automatically imported upon report creation
- Demographic (ADT) interface – provides access to patient and doctor information which originates with the hospital or clinic’s registration (or ADT) system
- Dictation Interface – provides an automatic interface that improves accuracy and productivity by utilizing Patient ID, Doctor ID, Date/Time, Work Type, Job Number, and other information entered by the author to the digital dictation system
- Automatic Document Naming, Storage, and Printing – streamlines the transcription process by completely automating document naming, storage and printing functions
- Document Management System – assist with logging, locating, and retrieving previously transcribed reports
- Medical Dictionary – improves the accuracy of the transcribed report
- Streamlined handling of carbon copies – improves carbon copy process by allowing the transcriptionist to select the recipient(s) for carbon copies from a doctor list; also allows for automatic CCs to selected doctors by report type
- Streamlined access to previous reports and doctors’ addresses – allows transcriptionists to quickly access prior reports (e.g. to gather a list of medications) and doctor names and addresses with minimal keystrokes
- Navigational tools – WinScribe Text allows a “mouseless” operation (if desired) and provides single-keystroke movements to navigate from one section of the document to another (e.g. moving from “Chief Complaint” to the start of “History of Present Illness”)
FEATURES
- ShortCut medical shorthand program minimizes keystrokes – can support either individualized or a shared group table. ShortCut is fully compatible with Word’s Autocorrect and Autotext and supports multiple ShortCut tables
- Options to incorporate numerous user-defined screens and processes
- HIPAA compliant, security can extend to limiting Print and File->SaveAs
- Easy-to-define work type templates improve consistency and productivity – supports more than 900 variables for each template
- All features of Word – including auto-text, auto-correct, tables, headers and footers, and macros are available; no Word features are disabled
- Demographic interface provides improved accuracy and productivity with respect to patient and visit information
- Dictation interface automatically populates most – if not all – of Create Document Screen – thereby increasing accuracy and minimizing keystrokes
- WinScribe Text works with all Word-compatible medical spell-checkers – including Stedmans, Spellex, and Sylvans
- Distribution can be automated to eliminate transcriptionist delays with the exception of “stats”
- Printing can be handled at wrapup via one of 2 options – in most instances insulating the transcriptionist from delays associated with printing directly from the workstation
- Option to automatically invoke spell-checking upon wrapup, if desired.
- Single keystroke to move from section to section within the report
- Supports “mouseless” operation for ease of use and efficiency (note that WinScribe fully supports the use of the mouse, if desired)
- Easy insertion of doctor addresses utilizing existing doctor database
- Allows for multiple doctor addresses
- Allows for insertion of regional doctor databases for prompt access by transcriptionists
- Supports Word 2000, Word XP and Word 2003
- Easily generates production log for any date or period of time
- Allows transcriptionist to establish individual production objectives with automatic notification when objectives are reached for the day
- Fully supports multiple facilities and departments
- Allows any transcriptionist to locate any document for edit or correction with only a few keystrokes
- Fully support addendums, letters, and multi-part documents
- Production counts can use characters, words, lines, or pages by department
- WinScribe Text counts only the characters (or words, lines, or pages) that the transcriptionist added – this means that a transcriptionist adding two paragraphs to a document originally created by another transcriptionist will receive credit only for these two paragraphs
- WinScribe Text utilizes Microsoft.NET to provide superior reliability, security and performance over any connection – including the Internet
- WinScribe Text provides web-accessible Computer-Based-training to assist with training of new hires
- The ‘Review’ feature provides a structured process for the review of documents from selected sources before these documents are “released” for subsequent processing – i.e. prior to distribution, uploading, and/or signature
